Brief information on the use of the internal reporting channel of
meteocontrol GmbH
The Hinweisgeberschutzgesetz (HinSchG - German Act for the Better Protection of Whistleblowers) is a law to protect whistleblowers who report illegal acts in organizations. It creates mechanisms to encourage people to come forward with information, ensures their confidentiality and protects them from reprisals and unjustified discrimination.
We would like to provide a summary of the most important points that are relevant for reporting in the whistleblower reporting channel.
The following applies:
- The HinSchG is intended to ensure that you are protected if you become aware of wrongdoing in the course of your professional activity, which you would like to draw attention to or that you would like to report. To this end, the HinSchG protects you as a reporting party against reprisals that you might fear as a result of your report.
- Confidentiality is not only required by law, we also see it as the most imporant thing for whistleblower protection! For this reason, the report received in the system is therefore recieved, reviewed and processed in absolute confidence by the Datenschutzkanzlei Lenz GmbH & Co. KG. The whistleblower receives an acknowledgment of receipt, and it is then checked whether the report falls under the HinSchG and the EU Whistleblower Directive. In any event, the Datenschutzkanzlei Lenz GmbH & Co. KG will contact the reporting person in conficence in order to clarify and coordinate the further course of events.
- You can choose to submit a report anonymously. However, it may be essential for the reporting person to be named in order to follow up on the report. When processing anonymous reports, the Datenschutzkanzlei will enter into a dialogue with the reporting person and, where necessary, discuss the next steps with them before they decide whether to disclose their identity.
- A report can be made about possible violations of the law affecting the company. This means all violations of criminal law or all violations that constitute administrative offenses, as well as violations of applicable legislation relevant to the company.
- We are very interested in investigating wrongdoing within the company as quickly as possible. However, the rights and protection under the HinSchG do not apply to all reports. Therefore, before reporting, please check whether it falls within the Act’s scope of application (HinSchG), for example, product safety and compliance, consumer protection or the protection of privacy and personal data, as well as the security of network and information systems.
- However, you are always welcome to submit topics that do not fall within the scope of application to your contact person or his manager. All information is important to us!
- Please note: The internal reporting channel is NOT intended for unfiltered suspicions about people. A report should only be made via the whistleblower system if there is sufficient reason to believe that the information reported is true.
- If a report mentions specific individuals by name, this information is personal data. It should therefore be noted that these individuals have certain rights under data protection laws. In particular, the right to be informed about the processing of your data or rights to information about the data processed about you (i.e. which data is processed and the origin of the data). In which cases these rights outweigh the property rights of the reporting person must be assessed on a case-by-case basis. The data protection officer will be happy to provide confidential advice on this in advance or as part of a report.
If you have any questions, please do not hesitate to contact: meldung@datenschutzkanzlei-lenz.de